The Argyle Township Court House & Archives strives to make its building, collection and archives accessible first and foremost to the citizens of the Municipality of Argyle in Yarmouth County, NS.
It further strives to make its building, collection and archives accessible to the public at large and to its sponsoring bodies, the Municipal Council of the Municipality of the District of Argyle and the members of the Argyle Municipality Historical & Genealogical Society.
The Argyle Township Court House & Archives houses a limited collection of artifacts which are used to interpret the history of Canada's oldest courthouse, within the context of the local area and the province. Its artifacts and archival collection are further used and designed to interpret the history of the administration of local government and local justice as it transpired from this building.
The Argyle Township Court House Archives also houses the records generated by the Municipality of District of Argyle, and prior to 1879, the Township of Argyle. The Archives also houses records collected from a wide variety of sources, pertaining to the history of the communities, families, institutions, etc. that make up the Municipality.
EQUALITY OF ACCESS
The Argyle Township Court House & Archives will provide equality of access to its holdings to all people.
RESTRICTIONS ON RECORDS
Restrictions on Government Records
The Argyle Township Court House Archives holds some restricted government records. These restrictions are determined by provincial legislation and by the Freedom of Information and the Right to Privacy Acts. In cases where certain government records are restricted, they remain closed for 80 years from their date of creation.
Restrictions on Other Records
The Archives occasionally accepts materials by gift or by loan, which the donors or loaners wish to place restrictions on. Although the archives usually discourages placing such restrictions, when this is deemed necessary it is carried out. Our archives for instance holds copies of all of the microfilmed Roman Catholic Church Records for the Diocese of Yarmouth. These are restricted records.
ACCESS TO RESTRICTED RECORDS
Access to Restricted Government Records
Individuals have the right to apply to see restricted government records pertaining to themselves only. This may be done by completing an Access to Information Form that the archives will provide.
Access to Other Restricted Records
In the case of other restricted records, which are not governmental in nature, there will often be an option for obtaining permission to use the records for research purposes. For instance, in the case of the Roman Catholic Records for the Diocese of Yarmouth, a letter of permission may be issued by the Catholic Chancery Office in Yarmouth, NS The archives will supply the proper address and telephone numbers for obtaining permission in such cases.
Catalogues & Finding Aids
The Argyle Township Court House & Archives strives at all times to provide intellectual access to the records of the institution. This is done by continually producing and improving upon a wide range of card indexes, fonds level descriptions, inventories, shelf lists, computer databases and other finding aids designed to make its records more accessible.
The Argyle Township Court House & Archives provides the following reference services:
PHYSICAL ACCESS TO RECORDS & OTHER REFERENCE MATERIALS
Access to The Library
While the Argyle Township Court House & Archives retains its present (1996) physical lay-out, the public has free and open access to all books and other published materials held in the open stacks.
Access to Genealogy Files
Genealogy files are also open to the public and materials will be retrieved by staff at the request of the researcher.
Access to Other Records
A photocopying machine is supplied on the premises. All photocopying of materials requiring careful handling will be carried out by staff. Copying restrictions will apply to fragile items. The public will be permitted to carry out some of their own copying at the discretion of the staff. Photographic items will be photocopied at the discretion of the staff.
Where photographic copies of photographic items are required, this will be handled by staff only. It is not the policy of the Argyle Township Court House Archives to loan original photographic items or negatives.
USE OF MATERIALS FROM ARCHIVES FOR PUBLICATION
When materials from the Argyle Township Court House & Archives are used for the purposes of publication, proper acknowledgement must be given to the institution.
SECURITY OF RECORDS
Proper security will be provided for all records held by the institution. Restricted records and materials which are physically fragile will be housed in the fireproof vault or the Grand Jury Room. Physical access to these records will be by staff only.
REVISION OF POLICY
This policy is subject to periodic revision, as are the fee schedules. Revised and passed by Directors 13 Feb. 1997